Office Space Planning Software For Smarter, Safer Workplaces

Five simple steps to a safer workplace

Take control of your office space with just a few clicks. Here's how it works.

Adjust the distance between workspaces with a simple slider

Instantly see the new
floor plan scenario

Review the resulting
capacity

Put the plan into action
with move tickets.

Reconfigure
anytime

Simple experience and peace of mind

Bring employees back to the office with confidence by taking proactive steps to keep them safe.

Prevent overcrowding

Safely limit activity in conference rooms and other spaces
Calculate conference room seating capacity and how much distance you want between individuals
Get smart recommendations that label your spaces a “Safe,” “Unsafe,” “Convert to Office,” or “Reduce Capacity

Manage contact tracing

Know who sat where and when
Notify employees of a potential exposure using the Hummingbird workplace app
Reassign seats as needed, or manage assigned shifts

Reduce touch points

View scenarios by space or by employee to compare and adjust floor plans any time
Create "circles of safety" by seeing where two occupiable spaces intersect
Get instant recommendations based on your minimum distance between desks

Create healthy workspaces

Manage traffic flow and mark key features on digital panels, kiosks or the Hummingbird mobile app
Prioritize cleaning using sensor integrations to see which spaces have been used
Mark sanitation stations on your floor plan for self-service cleaning

91%

of customers say iOFFICE improves space utilization.

What our clients are saying...

I highly recommend iOFFICE to anyone who is looking for a solution to elevate their workplace. It's amazing to work with a provider who values your input and actively works to satisfy the customer.

Workplace Leader, Cushman & Wakefield

FAQs

What is strategic space planning?

How much could you save by condensing your available workspace and increasing remote work? How much more space will you need if you plan to increase distance between workstations or repurpose conference rooms into limited-capacity areas? Strategic space planning helps you run these scenarios before you move a single desk so you can make the best use of your real estate.

What’s the difference between social distancing and physical distancing?

While social distancing is the most commonly used term, many corporate real estate, workplace experience, and health leaders such as the WHO advocate for using alternates like physical distancing, spatial distancing, or safe distancing since human connections are more important than ever.

To manage social distancing in the workplace, businesses are adjusting the minimum distance between desks to help keep employees safe. With a strategic space planning feature like Space-Right, you can automatically reconfigure your floor plans, see the impact of potential changes before you make them, and stagger arrival times.

Why should I care about social distancing in the workplace?

While social distancing in the workplace became the norm during the COVID-19 pandemic, the ability to forecast occupancy scenarios is a powerful tool for the long term.

Whether you own or lease space, or occupy a single floor or campuses around the world, strategic space planning helps you scale your workplace with your business.

How does Space-Right create recommendations?

Our smart algorithm compares the minimum distance you set between employees to the distance between spaces on your floor plan. Based on the capacity for each area, it then labels spaces as Safe, Unsafe, Convert to Office, or Reduce Capacity.

Space-Right acts as a conference room capacity calculator. It flags any spaces where the conference room seating capacity doesn’t allow for the required distance between people (such as a room that measures 120 square feet but is designed to seat four people).

Because the algorithm measures from the center, and because occupants take up some of the space, the 6-foot distancing setting actually equates to a bit less than 6 feet. That’s why our recommended default measurement is 12 feet.

Ready to get started?

If you don’t use our space and move software yet, our team can get you up and running quickly. Providing copies of your polylined floor plans will put you on the fast track to smarter, safer space planning with Space-Right.

START PLANNING NOW

Related Space-Right^™ resources

Enjoy our recommended collection of resources that will help you on your journey to building intelligently agile workspaces that are loved by the future of work.

BLOG ARTICLE

Plan Safer Spaces With These New Features

We’ve made it our mission to help you reopen your workplace with confidence. That’s why we’ve made updates to our Space-Right™ office space planning feature, based on customer feedback.

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GUIDE

How To Plan A Safer Workplace

This isn't just the new normal — it's the new frontier. Discover how to implement best practices for physical distancing, manage contact tracing, sanitization, and plan for the future.

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WEBINAR

Reimagining the Workplace

In this webinar recording, Mike Petrusky and Simone Fenton-Jarvis, Workplace Consultancy Director at Ricoh UK, discuss the four phases of reimagining and relearning the workplace in a pandemic.

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